Demo data
Automations
5Marketing message

Fill free lesson spotsLive

Invite players who usually play at that time and level when a lesson has room.

On
2 capacities to set or confirm. Their lessons get no free-spot invites until the capacity is confirmed.Fix it
How it works
Every few minutes Reboteo reads Playtomic. When the trigger happens, the message is checked, written and sent.
  1. 1 · Trigger

    A lesson still has free spots 48 h and 24 h before

    Seen in Playtomic

  2. 2 · Checks
    • Marketing consentOnly players who opted in
    • Quiet hoursHeld from 21:30 to 09:00
    • Weekly limitMax 2 marketing a week
    • Still relevantLesson not full yet, 3 h cut-off
  3. 3 · Message

    Invite matched players

    Waves at 48 h and 24 h

    In the player's language, with the club's name

  4. 4 · Channels
    • WhatsApp
    • Email
    • Club admin

    Email when a player has no phone number

Message texts

What players receive, in Spanish, French and English. The club approves each text once. WhatsApp versions also need Meta's approval.

Approval status
Free spot inviteMarketing
Sent to players · WhatsApp template free_spot_invite
PS
Padel Sol Madrid
Business account · +34 910 55 42 10
Tue 27 Oct
Hola Elena, quedan 2 plaza(s) en la clase «Avanzado» miércoles, 28 de octubre a las 20:30, de tu nivel. Padel Sol Reserva tu plaza con el botón de abajo. O responde SÍ y te reservamos la plaza.Responde STOP para no recibir más mensajes.20:40Reservar en Playtomic
Sample from your club: Elena Álvarez · Avanzado
Meta category: Marketing
Offers and recommendations. Only for players who accepted club communications.
Utility
~$0.0135
per message
Marketing
~$0.06
per message

Approximate WhatsApp price in Spain. Utility messages sent within 24 h of the player's last message are free. Emails cost nothing extra. Meta's rate card is the source of truth.

  • Two ways to say yes: a button to book in Playtomic, or reply YES
  • Ends with "Reply STOP" on WhatsApp and an unsubscribe link by email
  • Counts towards the weekly limit of marketing messages per player
  • Never sent during quiet hours
Variables
The text submitted to Meta, and what fills each slot.

Hola {{1}}, quedan {{2}} plaza(s) en la clase «{{3}}» {{4}}, de tu nivel. {{5}} Reserva tu plaza con el botón de abajo. O responde SÍ y te reservamos la plaza.

SlotVariableSample
{{1}}
Player's first name
playerName		Elena
{{2}}
Free spots
freeSpots		2
{{3}}
Lesson or tournament
activityName		Avanzado
{{4}}
Day and time
when		miércoles, 28 de octubre a las 20:30
{{5}}
Club name
clubName		Padel Sol
URL button: “Reservar en Playtomic”

Opens the booking page in Playtomic. Meta approves the start of the link; each message adds the lesson or tournament.

https://app.playtomic.io/{{1}}
Sample: tenant/8f2c1d7a-padel-sol?activity=padel-sol-k3-2026-10-28
Settings
Applies to fill free lesson spots only
Invite waves

Second wave only if spots are still free. Stops 3 h before.

Invites per free spot

Best matches first. Each still counts toward the 2-a-week limit.

12
Usual time window

How far from the lesson time a player usually plays

Booking history

How far back to look for a player's habits

Performance
Last 30 days
Messages sent
368
77 held back by the rules
Bookings won
19
5.2% of messages
Revenue
€432
From bookings after a message
SentBookings won
Recent messages
The last 15 this automation sent or held back
All messages
  • CM

    Cristina Muñoz · Free spot invite

    Avanzado · Tue 27 Oct, 20:36

    WhatsAppSent
  • ÁD

    Álvaro Domínguez · Free spot invite

    Avanzado · Tue 27 Oct, 20:36

    WhatsAppSent
  • MM

    Marta Moreno · Free spot invite

    Avanzado · Tue 27 Oct, 20:36

    WhatsAppSent
  • AR

    Alba Ramos · Free spot invite

    Avanzado · Tue 27 Oct, 20:36

    WhatsAppSent
  • NL

    Noelia López · Free spot invite

    Intermedio jueves · Tue 27 Oct, 20:36

    WhatsAppSent
  • SH

    Sergio Hernández · Free spot invite

    Intermedio jueves · Tue 27 Oct, 20:36

    WhatsAppSent
  • NS

    Noelia Sanz · Free spot invite

    Avanzado · Tue 27 Oct, 20:35

    WhatsAppSent
  • CS

    Carmen Sánchez · Free spot invite

    Avanzado · Tue 27 Oct, 20:35

    WhatsAppSent
  • DR

    Diego Ruiz · Free spot invite

    Intermedio jueves · Tue 27 Oct, 20:35

    WhatsAppSent
  • IR

    Inés Rubio · Free spot invite

    Intermedio jueves · Tue 27 Oct, 20:34

    Not sent
    Would land in quiet hours
  • MV

    Marcos Vázquez · Free spot invite

    Intermedio jueves · Tue 27 Oct, 20:34

    WhatsAppSent
  • ÓM

    Óscar Moreno · Free spot invite

    Intermedio jueves · Tue 27 Oct, 20:34

    WhatsAppSent
  • JV

    Jorge Vázquez · Free spot invite

    Intermedio jueves · Tue 27 Oct, 20:34

    WhatsAppSent
  • PS

    Paula Serrano · Free spot invite

    Intermedio jueves · Tue 27 Oct, 20:34

    EmailSent
  • DS

    Daniel Sánchez · Free spot invite

    Intermedio jueves · Tue 27 Oct, 20:34

    WhatsAppSent